By: Mart Darius Fabro
1. Determine what is necessary versus what is nice to do.
First and foremost, you must prioritize your tasks. Begin by establishing lists of what you need to complete daily, weekly, monthly, quarterly, and annually. This might range from minor tasks like checking emails to major undertakings like handling your finances.
Next, rank the tasks on each of these lists. Organize them by noting next to each task how well you can execute it. Is it quick and easy, must be done by you, you’re not excellent at it, or it takes a long time?
Keep in mind that multitasking is not an efficient approach to save time. Attempting to do too many tasks at once usually results in greater inefficiency and fewer effective results.
So, stick to your plan and focus on one task at a time.
2. Determine your team’s strengths and weaknesses, then delegate accordingly.
For small business owners with one or more employees, assess which duties from your to-do list can be assigned to your staff. First, assess your employees’ enthusiasm and ability to complete this task to know who the best people are for the job.
3. Batch your day into productive chunks.
Bouncing back and forth between tasks can be time-consuming. So, divide your day into sections. Block your day into chunks of time, whether fifteen minutes an hour or half.
The capacity to concentrate on one job at a time while maintaining a constant rhythm can make it easier to complete that in less time. Also, this enables you to be more productive with the time you would typically spend shifting gears from one work to the next.
From now on, start batching as many tasks as possible.
4. Create a habit and stick to it!
Begin your workday simultaneously every day and finish at the same time every night. If you know that your workday starts at 9:30 a.m. and ends at 6:30 p.m., you’ll be surprised at how much you can get done in those hours.
If you’re overwhelmed, focus on achieving three concrete tasks in your day besides the standard daily email, phone calls, and meetings. Having three things you can point to as progress will give you substantial momentum and a greater sense of control.
5. Be protective of your mornings.
Morning is probably your most concentrated and energized time if you’re like most people. Reading emails or doing other comparable duties may not be the best use of your time. Instead, do your most thought-intensive or focus-demanding tasks first thing in the morning, especially when you first arrive at your workstation.
6. Utilize scheduling tools.
There are numerous options available for you that are free, and they are all simple to utilize. To begin, Google Calendar, Appointy, and Setmore are all excellent choices. You may need to experiment to find the best tool for you, but employing one of these three tools can save you a lot of time.
7. Ensure that you and your team are all working in unison.
Everyone should be aware of their responsibilities. You can use apps like Asana or Google Drive to coordinate tasks and project management for your team.
8. Establish a stress-relieving routine.
You should integrate movement into your daily routine. This could be going for a walk around your house or in a park in the afternoon or stretching for 10 minutes after your 12 p.m. lunch.
After that, take a deep breath and begin with one little step if you’re feeling overwhelmed by enormous jobs or to-do items. Every small step forward is a stride in the right direction.
Time management is only effective if you also practice self-management. This includes eating well, getting adequate sleep, dealing with stress, anxiety, and making time for your relationships outside of work.
Because life is all about balance! You can do it!
However, if you need help growing your business, don’t hesitate to contact us!